Job Description

Position: Business Financial Coordinator

Job Type: Full- Time

Reporting to VP HR Operations

Compensation: $45,000 – $50,000/ year

Company Summary:

At Employers Advantage, we’re dedicated to delivering impactful human resources solutions tailored specifically to small businesses. As a trusted HR department and advisor, we help our clients optimize HR functions and enhance productivity by addressing their unique needs.

Position Summary:

The Business Financial Coordinator will play a key role in supporting the daily operations of Employers Advantage LLC, with a strong focus on billing, accounting, and administrative tasks. This position is responsible for managing financial processes, maintaining internal systems, and working closely with the VP of HR Operations and HR Business Partner Team Leads to support the smooth functioning of the organization.

**Please Note: While this is primarily a remote role, light travel (up to 10%) is required for team gatherings and other company functions. For these reasons, we are seeking candidates based in North or South Carolina.

Key Responsibilities:

Financial & Analytics

Process payroll for team members, including tax filings and annual reporting.
Manage accounts receivable, ensuring timely and accurate invoicing, and handle overdue payment reminders and resolution.
Send reminders for overdue payments and assist in payment processing.
Reconcile financial transactions ensuring accurate and up-to-date records.
Prepare and analyze financial reports, including budgets, profitability assessments, and monthly performance metrics, consolidating all relevant data for leadership review.
Oversee the company 401(k) plan, ensuring compliance with reporting requirements and payroll accuracy for plan participants.
Collaborate with leadership on annual budget planning, periodic updates, and financial decision-making.
Present business updates to the owner and team, highlighting key metrics, progress, and areas for improvement.

Technology & Account Management:

Coordinate with vendors and internal stakeholders to manage tools and subscriptions
Oversee technology setup and maintenance for employees
Look for opportunities to streamline operation processes, including payroll processing, time-off management, scheduling, and coordinating coverage.
Update and maintain client directories and ensure accuracy during onboarding and offboarding processes.

Operations

Assist with developing training materials, operational manuals, and support resources to optimize team performance and efficiency.
Drive continuous improvement initiatives by managing internal systems (e.g., Box, Zoom, Slack), monitoring updates, and sharing relevant information with the team.
Facilitate communication between leadership and the team to develop policies, procedures, and client analytics that enhance productivity

Administrative Support:

Maintain organized client files and internal documentation through Box.
Support creation and maintenance of templates, reports, and operational materials
Participate in recurring team calls and meetings, providing financial updates and fostering a collaborative and informed work environment.
Collaborate with leadership to coordinate projects and provide essential administrative support.

Minimum Qualifications:

Bachelor’s degree in business administration, accounting, or a related field; or a minimum of 4 years of equivalent work experience in business operations.
Minimum 3 years of experience in billing, accounting, or financial operations.
Strong organizational skills and attention to detail.
Experience working in a small business or HR-related environment (preferred not required)
Familiarity with project coordination and remote work tools.
Familiarity with accounting software (e.g., Xero) and Microsoft Office Suite.
Vendor and client management experience.
Ability to manage multiple priorities effectively in a remote work environment.
Strong analytical skills, with a history of creating reports and utilizing data to improve processes.

Why Join Us?

EAP
401 (K) Retirement Plan
Fringe Benefits
Paid Holidays
Professional Development Allowance
Monthly cell phone allowance
Remote working
Flexible schedule

Physical:

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 15 lbs.

Work Environment:

This position is primarily remote, with up to 10% travel required for company meetings, events, or other HR-related functions. Necessary tools and accommodations may be provided to support a productive work environment.

Employers Advantage LLC is an equal opportunity employer. We are committed to fostering a diverse, inclusive workplace that respects and values different perspectives, backgrounds, and experiences. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status

Finance & Accounting Occupations

Paid holidays
401(k)
Cell phone reimbursement
Employee assistance program
Flexible schedule

Paid holidays
Accounting software
Full-time
Project coordination
Mid-level
Office
Remote
Microsoft Office
Xero
3 years
401(k)
Analysis skills
Bachelor’s degree
Cell phone reimbursement
Travel
Accounting
Customer relationship management
Human resources
Organizational skills
Experience equivalent to degree accepted
Employee assistance program
Business Administration
Business
Flexible schedule
Residency requirement